The all-in-one app for lifestyle, portrait, wedding and commercial photographers to schedule shoots, track payments, pack the right gear and see how your business is doing.
Are you using a calendar for dates, notes for details, spreadsheets for payments, and a gallery for moodboards? It's time to bring it all together.
Accidentally scheduling two clients at once because calendars didn't sync.
Arriving at a shoot without the right lens or forgetting essential gear at home.
Losing track of deposits, remaining balances, and overtime fees.
Switch to calendar view to visualize your schedule. Days with shoots are highlighted, so you'll never accidentally double-book or miss a deadline.
See all your shoots laid out in a calendar grid
Days with scheduled shoots are marked with colored dots
Click any date to see all shoots scheduled for that day
February 2026
Feb 15, 2026
Emma Martinez
Downtown Studio
Track status, manage payments, organize gear, and keep all your shoot details organized. No more switching between multiple apps.
Monitor shoot progress from pending to delivered
Track deposits, balances, and payment status at a glance
Keep client preferences and visual references together
Pick kit from your equipment list. Starred items are added to every new shoot automatically
Export a polished PDF brief for your client, or an internal call sheet with gear, notes and moodboard
Client prefers natural lighting. Bring reflector and extra batteries. Gate code: #1234
See how many shoots you've completed and how much you've actually been paid, for this month, this year or any range you choose.
Switch between shoot counts and money received, with your average per shoot
All time, a year, a month or a custom date range. Charts group by day, month or year to fit
Counts completed shoots and recorded payments, not quotes, so the totals match your bank
A duration breakdown shows which session lengths you book most
More Features
Designed by photographers, for photographers.
List or calendar view, plus a warning when a new shoot overlaps one you've already booked.
Client, location, time, duration, price and category in one place. Past locations are suggested as you type.
Build a moodboard for every shoot and keep a reusable library of reference images.
Assign cameras, lenses and lighting to each shoot. Star your essentials to add them automatically.
Log deposits and part payments, see what's still outstanding and keep payment notes. 40+ currencies.
Completed shoots and income by month, year or custom range, with your average per shoot.
A push reminder 24 hours before each confirmed shoot, plus alerts when a delivery deadline is due.
Move shoots from Pending to Confirmed, Editing and Delivered. Each one gets a delivery deadline automatically.
Share a client brief or an internal call sheet as a PDF straight from the shoot. Pro feature.
Export your shoots, prices and balances to a spreadsheet, filtered by date range and status.
Find any shoot by client, location or notes, and filter by status in a tap.
Dark mode, 12 or 24-hour time, US or UK dates, and Sign in with Apple.
"I used to bounce between my calendar, Notes, and a half-broken spreadsheet. Shotio just pulls it all together. The calendar view makes it obvious when I'm getting too tight on timings, and the little status steps stop things slipping through the cracks. Having deposits and balances in one place makes it much easier to keep track of what's paid and what's still outstanding."
Sarah
Wedding/Events Photographer
"This is the first app I've used that actually matches how a shoot works. I can open one job and everything's there: time, location, price, client notes, and reference pics. I'm spending less time organising and more time actually shooting."
Marcus
Portrait Studio Owner
"Gear tracking sounded like a 'nice to have' until I realised how often I'd forget something small that turns into a big problem on set. Now I assign kit to each shoot and I'm not second-guessing myself while packing. The little reminders before a session help a lot too. I get a quick nudge to check the time, location, and details, and it just keeps me from rushing around at the last minute."
Emma
Lifestyle Vacation Photographer
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Perfect for hobbyists
For working professionals
(Less than a cup of coffee ☕️)
We’re building Shotio for real shoot days. If you have an idea or see something we can improve, tell us.
In the app
App -> Profile -> Settings -> Submit Idea
Reach out at @shotioapp and share your feedback directly.
Your feedback helps shape what we build next.
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